Hydrophiles, the Oregon State University Chapter of the American Water Resources Association and the American Institute of Hydrology
Adopted October 7, 1997
Amended December 4, 1998
Amended October 2, 2014
The name of this organization shall be Hydrophiles, the Oregon State University Chapter of the American Water Resources Association and the American Institute of Hydrology.
The purposes of this association are:
- To provide a forum for academic, professional, and social interaction among students, faculty, and other members of the Oregon State University community in the fields of hydrologic sciences (broadly defined) and water resources management.
- To provide opportunities for educational and professional development of its members through seminars, field trips, and other activities.
- To promote awareness of and educate the Oregon State University community about hydrologic and water resource issues.
- To promote the objectives of the American Water Resources Association and the American Institute of Hydrology.
Section 1. Active Members must be regularly admitted and currently enrolled students at Oregon State University and have paid the current dues.
Section 2. Associate members shall be others interested in the purposes of this group. They shall not be eligible to hold office or vote.
Section 3. All voting members and officers of Hydrophiles must be currently enrolled for at least 6 credits at Oregon State University and pay student fees.
Section 4. Membership shall not be denied to any student on the basis of race, color, national origin, religion, sex, gender preference, sexual orientation, age, marital status, disability, disabled veteran or veteran status.
Section 1. The officers of the association shall be President, Vice-President, Secretary, Treasurer, and Webmaster. These officers shall perform the duties prescribed by the constitution and bylaws and by the parliamentary authority adopted by the association.
Section 2. Officers shall be nominated at the annual meeting in May of each year. Election shall be by secret ballot and the candidates receiving the most votes shall be named to their respective offices.
Section 3. Officers shall be elected to serve for one year or until their successors are elected, and their terms of office shall begin at the close of the meeting at which they are elected.
Section 4. Officers shall be registered for at least 6 credit hours during three of the four academic quarters in which they serve.
Section 5. Officers shall have a minimum cumulative GPA of 3.00 and not have been on probation for the most recently completed term prior to the term of election.
Section 6. Officers shall be in good academic standing and shall not be on disciplinary probation during their entire term of office.
Section 1. The regular meetings of the association shall be held monthly from October through May unless otherwise ordered by a plurality of Active Members or by the officers.
Section 2. The regular meeting in May shall be known as the annual meeting and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.
Section 3. Special meetings may be called by the President or a plurality of officers and shall be called upon the written request of ten members of the association. The purpose of the meeting shall be stated in the notice and three days notice shall be given except in cases of emergency.
Section 4. Fifty percent (50%) of the Active Members of the association shall constitute a quorum.
The association shall conduct regular business at the monthly meetings. Social and professional activities will take place at the monthly meetings, and at special meetings, seminars, and field outings.
Section 1. The Executive Committee shall be composed of the officers. They shall supervise affairs of the association between its business meetings, make recommendations to the association and perform other duties as specified in the constitution and bylaws. The Executive Committee shall be subject to the orders of the Active Members and none of its actions shall conflict with actions taken by the association.
Section 2. Other committees, standing or special, shall be appointed by the President or a plurality of officers deemed necessary to carry on the work of the association.
One or more advisors shall be elected by a quorum of officers within the first month of their new term. Responsibilities shall be those assigned by Oregon State University's Student Conduct Regulations.
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the association in all cases to which they are applicable and in which they are not inconsistent with the constitution, bylaws and special rules of order the association may adopt.
Section 1. Elections shall be held each spring at the Annual Meeting.
Section 2. An officer not seeking re-election will be named Election Chair.
Section 3. One month prior to the date of the Annual Meeting, the Election Chair will open nominations for each officer position to the Membership. Nominations will be sent directly to the Election Chair.
Section 4. All active Student Members may nominate candidates for an officer position. An Active Student Member may nominate themselves for election or reelection.
Section 5. Nominations can be accepted at any time during the nominating period. Once a nomination is accepted, it will be public information. The intent of this clause is to foster elections in which members know who intends to run for each officer position during the nominating period.
Section 6. At least two weeks prior to the date of the Annual Meeting, the Election Chair will close nominations and distribute biographies of each candidate to all members.
Section 7. In the event that a position remains unfilled, the Election Chair will solicit the Membership for additional nominations and invite existing nominees to run for the unfilled positions, as well.
Section 8. In the event that an officer position is vacated before the next annual meeting, a special election must be held. A special election follows the same procedures as the elections outlined above, with the exception that the nominating period and period from the close of nominations to voting may be condensed to one week.
Section 1. This constitution may be amended by two-thirds vote at any regular meeting with a quorum of Active Members present, provided that the amendment(s) have been submitted to all Active Members by mail or email at least 10 days before the meeting.
Section 2. All amendments must be approved by the Student Activities Committee of OSU.